Data for Proposal Preparation (General)

Applicant Organization

Assurance/Compliance Information

Authorized Institutional Official

Cognizant Federal Agency

Facility and Administration (F&A) Costs

Financial Information

Fringe Benefits

• Federally-Funded Projects
• Non-Federally Funded Projects

Key Identification Numbers

Legislative Districts

Where to Send Checks

* American Association for Accreditation of Laboratory Animal Care

Facility and Administrative (F&A) Costs

F&A Costs Waivers are reviewed on an individual case basis. 

Some sponsors have F&A rates differing from our negotiated rate agreement.  Those rates are typically found within the guidelines and should be applied to the budget.  A copy of such policy/guidelines must be included with your application at the time of submission to the Office of Sponsored Programs.

Source: https://www.controller.pitt.edu/cost-accounting/rate-information/

F&A cost rate period: July 1-June 30

Rate base: MTDC (Modified Total Direct Cost) [*Clinical Trials Rate base: TDC, Total Direct Cost]

On-campus refers to University owned buildings regardless of location; all rented or leased facilities in Oakland and elsewhere in Allegheny County to which rent is not charged directly to the sponsored award; and University owned buildings on the regional campuses of Bradford, Greensburg, Johnstown, and Titusville.  The use of the on-campus indirect cost rates precludes direct charging of facilities costs to the sponsored project. 

Off-campus refers to facilities not owned by the University and to which rent is directly allocated to the project(s). 

Project performed on and off-campus must be apportioned. Source: https://www.controller.pitt.edu/cost-accounting/rate-information/

Equipment is defined as an article of nonexpendable, tangible personal property, having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.

Capital expenditures equal to or exceeding $5,000 should be charged to the capital subcode series 6100-6199.

Equipment costing between $2,000 and $4,999.99 in sponsored budgets should be charged to the applicable non-capital expense subcodes and draw overhead based on the effective indirect cost rate. (Reference  https://www.controller.pitt.edu/cost-accounting/rate-information/)

Subcontracts

• Assess F&A costs on the first $25,000 for each subcontract (this does not mean for each year)
• Due to a mutual arrangement between the University of Pittsburgh and Carnegie Mellon University F&A costs do not apply on any portion of the subcontract. 

Source: https://www.controller.pitt.edu/cost-accounting/rate-information/

Source: https://www.controller.pitt.edu/cost-accounting/rate-information/

*Proposed

The Graduate Student Fringe Benefit Rate (Tuition Remission) is a composite rate which averages tuition scholarships and health care insurance costs among all graduate students.  The actual DHHS-approved rate is 178% for FY 2016 but administratively, the University has agreed to use 50% on all sponsored project proposals.  This action is reviewed annually by University administration and is subject to change in future years.  The difference between the 50% and 178% rates may be used for cost sharing purposes when required under the terms of the agreement.  For FY 2016 and beyond (until amended), the difference between the 50% and the proposed 178% may be used for cost sharing purposes when required under the terms of the agreement.  Source: https://www.controller.pitt.edu/cost-accounting/rate-information/

For additional information: 

http://www.ir.pitt.edu/factbook/index.php