REMINDER: Changes to the OSP Activation Process

Please be reminded of the upcoming changes to award activation and budget modification request processes going into effect on Wednesday March 1, 2023.

Department administrators should finalize all in-process award activations that include subaccounts and any in-process subaccount AMRs by no later than February 28, 2023 to avoid duplication of work.

On January 26, 2023, Sponsored Projects Accounting (SPA) announced a new process to activate internal subaccounts and to initiate budget modifications that will be effective March 1, 2023. As a result of the new SPA processes, the following changes will be reflected in PERIS™ MyFunding to streamline Office of Sponsored Programs (OSP) processes:

 

1. Award Activations

When activating a new award or award modification, only the main (master) account should be activated, entering the entire awarded dollar amount into one allocation. The entire awarded amount should be reconciled into the Subcode 8130.  See the updated “How to Set Up a New Award” MyFunding Quick Guide for instructions.

Detailed subcode budgeting and subaccount creation should be performed using SPA’s new processes.

In MyFunding, the below alert will appear to users during the OSP activation process.

2. Budget modification requests (BMR)

BMRs will no longer be submitted through OSP. All budget modifications will need to be initiated through SPA’s new processes. If a sponsor’s prior approval is needed to rebudget, the prior approval request must be submitted to the sponsor via OSP before the budget is modified.

3. Award modification requests (AMR)

AMRs to create a subaccount will no longer be an available option in MyFunding. Instead, departments will need to initiate new subaccount requests directly with SPA using their new process.

Additional items to note:

  • There are no changes to OSP processes related to subaccount waivers and routing in Funding Proposals (FPs).
  • Any sponsor restriction on spending still applies based on the award’s terms and conditions.
  • Department administrators should plan on finalizing all in-process award activations that include subaccounts and any in-process subaccount AMRs by no later than February 28, 2023 to avoid duplication of work.

For questions on how to use PERIS™ MyFunding, including requests for training, contact the PERIS™ Team at peristeam@pitt.edu. For questions and resources about the new SPA processes, please refer to the SPA announcement.

 

Date

Friday, February 24, 2023