Data for Proposal Preparation (General)

Applicant Organization
Legal Name: University of Pittsburgh - of the Commonwealth System of Higher Education
Type of Organization: private, non-profit, state-related educational institution incorporated under the Commonwealth of Pennsylvania
Official Contact Information:
Address: Office of Sponsored Programs
University of Pittsburgh
3420 Forbes Avenue
Pittsburgh, PA 15260-3203
Phone: 412-624-7400
Email addresses: Grants Management Services & General Inquiries NIH award notifications Clinical and Corporate Contract Services Federal Contract Services
Authorized Institutional Official: Jennifer E. Woodward, PhD, Vice Chancellor for Sponsored Programs and Research Operations
Assurance Compliance Information 
AAALAC* Issued 3/21/2017
Age Discrimination FILED
Animal Welfare Assurance No. D16-00118  Expires 5/31/2024
Civil Rights FILED
Cost Accounting Standards DS-2 Approved 7/16/2007
Debarment and Suspension NO
Delinquent Federal Debt NO
Drug-Free Workplace YES
Handicapped Individuals FILED
Human Subjects Assurance No. FWA00006790
Lobbying NO
Misconduct in Science/ORI Certification Date 4/30/2022
Sex Discrimination FILED
System for Award Management Expires 11/29/2023
USDA Registration 23-R-0016
*American Association for Accreditation of Laboratory Animal Care  
* American Association for Accreditation of Laboratory Animal Care
Facility and Administrative (F&A) Costs

F&A Costs Waivers are reviewed on an individual case basis. 

Some sponsors have F&A rates differing from our negotiated rate agreement.  Those rates are typically found within the guidelines and should be applied to the budget.  A copy of such policy/guidelines must be included with your application at the time of submission to the Office of Sponsored Programs.

  FY 2020 FY 2021 FY 2022 FY 2023
Governmental and Foundation Grants and Contracts        
On-campus 56.5% 56.5% 56.5% 59%
Off-campus 26% 26% 26% 26%
Instruction 43% 43% 43% 44%
Other Sponsored Activities 30% 30% 30% 31%
Industrial and Commercial Grants and Contracts 61.5% 65% 65% 65%
Clinical Trials (interventional)* 30% 30% 30% 31%


F&A cost rate period: July 1-June 30

Rate base: MTDC (Modified Total Direct Cost) [*Clinical Trials Rate base: TDC, Total Direct Cost]

On-campus refers to University owned buildings regardless of location; all rented or leased facilities in Oakland and elsewhere in Allegheny County to which rent is not charged directly to the sponsored award; and University owned buildings on the regional campuses of Bradford, Greensburg, Johnstown, and Titusville.  The use of the on-campus indirect cost rates precludes direct charging of facilities costs to the sponsored project. 

Off-campus refers to facilities not owned by the University and to which rent is directly allocated to the project(s). 

Project performed on and off-campus must be apportioned. Source:

Equipment is defined as an article of nonexpendable, tangible personal property, having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.

Capital expenditures equal to or exceeding $5,000 should be charged to the capital subcode series 6100-6199.

Equipment costing between $2,000 and $4,999.99 in sponsored budgets should be charged to the applicable non-capital expense subcodes and draw overhead based on the effective indirect cost rate. (Reference


  • Assess F&A costs on the first $25,000 for each subcontract (this does not mean for each year) Due to a mutual arrangement between the University of Pittsburgh and Carnegie Mellon University F&A costs do not apply on any portion of the subcontract.
Fringe Benefit Rates for Federally-funded Projects 
  FY18 FY19 FY20 FY21*
Medical Faculty 24.9% 25.5% 25.9% 23.6%
Other Faculty 30.2% 29.9% 30.3% 28.5%
Senior Administrator 18% 18.2% 18.2% 14.1%
Staff 36.6% 36.2% 35.5% 33.3%
Temp/Student/Other 7.6% 7.6% 7.7% 7.7%
Fringe Benefit Rates for Non-federally Funded Projects 
  FY18 FY19 FY20 FY21*
Medical Faculty 27.2% 27.7% 27.9% 25.5%
Medical Faculty Incentive Payments 10.6% 10.6% 10.3% 9.0%
Other Faculty 31.6% 31.3% 31.9% 30.0%
Other Faculty Incentive Payments 12.8% 12.9% 13.5% 12.1%
Senior Administrator 20.1% 19.8% 19.6% 14.7%
Staff 39.2% 38.7% 38.1% 36.0%
Temp/Student/Other 7.6% 7.6% 7.7% 7.7%



The Graduate Student Fringe Benefit Rate (Tuition Remission) is a composite rate which averages tuition scholarships and health care insurance costs among all graduate students. The actual DHHS-approved rate is 178% for FY 2016 but administratively, the University has agreed to use 50% on all sponsored project proposals. This action is reviewed annually by University administration and is subject to change in future years. 

The difference between the 50% and 178% rates may be used for cost sharing purposes when required under the terms of the agreement. For FY 2016 and beyond (until amended), the difference between the 50% and the proposed 178% may be used for cost sharing purposes when required under the terms of the agreement.

Financial Information
Checks made payable to: University of Pittsburgh
Address for remittance:
Financial Officer: David M. Laffey, Director
Sponsored Projects Accounting
Office of Budget & Controller
University of Pittsburgh
3100 Cathedral of Learning
Pittsburgh, PA 15260
Phone: 412-624-6039
Fax: 412-624-5725
Key Identification Numbers 
Employer ID No. (12-digit EIN-DHHS) 1250965591A6
Tax ID No./Employer ID No. (TIN/EIN)
CAGE Expiration 10/10/2022
CEC 18995923C
DUNS 00-451-4360
FICE 003379
J-1 Visa Designation P-10048
NAICS 611310
NIH Institutional Profile (IPF) No. 2059802
NRC 37-00245-02
NSF Awardee Organization Code 0033795000
Performing Organization Code Choose the University of Pittsburgh codes listed in FastLane as appropriate
Unique Entity ID (UEI) MKAGLD59JRL1
Cognizant Federal Agency, Regional Negotiator POC Name and Phone Number U.S. Department of Health and Human Services
Steven Zuraf
Cognizant Federal Audit Agency U.S. Department of Health and Human Services
Office of Inspector General, Office of Audit Services, Region III
801 Market Street, Suite 8500
Philadelphia, PA 19107-3134
Legislative Districts 
Campus Federal State
Congressional Senate House
Bradford 15 25 67
Greensburg 14 39 57
Johnstown 13 35 71
Pittsburgh 12 43 23
Titusville 16 50 64

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